Welcome every hair transplant candidate on WhatsApp, and never lose track from consultation to surgery
Chatinbox collects patient candidate messages from WhatsApp, Instagram DM and other channels in one panel for hair transplant clinics. In the flows you set up, the bot answers. For the rest, your team approves the AI draft. Domestic and international candidates are tracked on one screen.
For hair transplant clinics: WhatsApp and Instagram DM messages from domestic and international candidates collect in one panel. In the flows you set up, the bot answers. For the rest, your team approves the AI draft. You see who owns the follow-up for each candidate. Automatic appointment reminders and no-show visibility are on the roadmap.
Patient questions arriving on WhatsApp and Instagram DM from abroad and from Turkey should not get lost between team members. Collect the conversations in one inbox. Reply with an AI draft. See who owns the follow-up for each candidate. Automatic appointment reminders, the waiting list and no-show visibility are on our roadmap.
🚀 We do the setup for you
Channel connections (WhatsApp, Instagram DM), the knowledge base and AI reply draft setup are included in the package. We build the candidate flow together, tailored to your clinic. Automatic appointment reminders, the waiting list and no-show visibility are on the roadmap. Let us see it with your own channels in a live demo.
Hair transplant patient flow
Capture the request
WhatsApp + Instagram in one inbox
Consultation appointment
Turn the candidate into a booking
Reminder
Pre-appointment reminder · roadmap
Cancellation / Reschedule → Waiting list
Fill the freed slot with the next candidate · roadmap
No-show visibility
Which appointments were missed, at a glance · roadmap
The 4 follow-up gaps that wear down hair transplant clinics
Requests pour in from ads and social media. But the flow is a mess. Here is where patients slip away.
Requests scattered everywhere
Candidates from abroad and from Turkey write to different people. A message vanishes. Nobody knows who owns the follow-up.
Consultation no-shows
The appointment was set, the patient is nowhere. You cannot see on screen which consultation went to waste.
The hour wasted after a cancellation
A last-minute cancellation or reschedule comes in. The consultation or surgery slot stays empty. The next candidate is never told.
Check-ups fall off the radar
Post-op check-up appointments and reminders run by hand. That is why they get missed.
Hair transplant patient flow
In one panel today: request capture, AI reply drafts and team follow-up. Fewer candidates get lost. Automatic reminders, the waiting list and no-show visibility are on our roadmap.
Capture the request
All candidate requests from WhatsApp and Instagram DM collect in the same inbox.
Consultation appointment
Schedule an interested candidate for a consultation. All conversations and notes stay in one panel.
Reminder Roadmap
Today your team sends the reminder with a WhatsApp template message. Automatic reminders before the appointment are on our roadmap.
Cancellation / Reschedule
You answer cancellation and reschedule requests from the same panel. Your team notes the freed slot.
Waiting list Roadmap
Today your team offers the freed slot to the next candidate by hand. Waiting list automation is on our roadmap.
No-show visibility Roadmap
No-show visibility that shows at a glance which appointments were missed is on our roadmap. Today your team tags the no-show candidate in the panel and tracks them that way.
All candidates meet in one inbox
WhatsApp and Instagram DM requests from abroad and from Turkey collect under one roof. In the flows you set up, the bot answers directly. For the rest, AI drafts a reply from your knowledge base and your team approves. Nobody is overlooked. You handle foreign candidates in their own language with AI translation support. Conversations and follow-ups do not slip away.
- WhatsApp and Instagram DM requests in the same inbox
- One record per candidate. The conversation history stays in place
- Who on the team owns the candidate's follow-up is clearly visible
Inbox · Candidates
Ahmet K. 🇹🇷
Asking for the hair transplant price · WhatsApp
James W. 🇬🇧
Consultation appointment · Instagram DM
Mehmet D. 🇩🇪
Reminder sent · WhatsApp
Consultation appointments
This weekAhmet K. · Mon 14:00
Reminder sent
Open slot · Wed 11:00
Cancelled — call from the waiting list
Selin Y. · Thu 16:30
Did not show
Bring appointment tracking into one panel
Today your team handles consultation requests, cancellation and reschedule replies from the same panel. Your team tags each candidate and tracks them that way. Automatic appointment reminders, waiting list automation and no-show visibility are on our roadmap. When ready, this flow will run automatically in the panel.
- Today: manage cancellation and reschedule replies from the same panel
- Roadmap: automatic reminder before the consultation
- Roadmap: waiting list automation — offering the freed slot to the next candidate
- Roadmap: no-show visibility
Check-up days should not be forgotten
Post-op check-up appointments and messages stay in front of the team, in one panel. Today your team sends the check-up reminder with a WhatsApp template message. Pre-set automatic reminders are on our roadmap.
Check-up appointment tracking
You keep post-op check-up tracking in the same panel. Your team knows which patient to contact and when.
Check-up reminder Roadmap
Today the team sends the check-up reminder with a template message. Automatic reminders before the check-up day are on our roadmap.
What does the hair transplant package include?
A flow built for hair transplant clinics, on top of the standard Chatinbox package. Patient communication in one panel, from the first request to check-up tracking. Automation steps are on the roadmap.
- One inbox (WhatsApp, Instagram DM and other channels)
- AI reply drafts — from your knowledge base, your team approves
- Multilingual AI translation + role-based access (KVKK, Turkish data protection law)
- We build the hair transplant flow for you (setup included)
- Manage cancellation and reschedule replies from one panel
- Post-op check-up tracking (in the panel)
- Automatic reminders + waiting list (on the roadmap)
- No-show visibility (on the roadmap)
We do the setup · Live demo
Frequently asked questions
How do we track requests from abroad?
All requests on WhatsApp and Instagram DM collect in the same inbox. Fewer get lost. In the flows you set up, the bot answers directly. For the rest, AI drafts a reply from your knowledge base and your team approves. You handle foreign candidates in their own language with AI translation support.
Can we see which appointments were missed?
No-show visibility and waiting list automation are on our roadmap. Today your team tags the no-show candidate in the panel and tracks them that way. Your team manages cancellation and reschedule replies from the same panel.
Is post-op check-up tracking automatic?
Not today. Your team sends the check-up reminder with a WhatsApp template message and keeps the tracking in the panel. Pre-set automatic reminders are on our roadmap.
Can we take online payments or deposits?
For now, payments are collected by bank transfer. Online deposits and payments are coming soon.
A demo tailored to your hair transplant clinic
In a 15-minute demo we show the whole flow: the first WhatsApp message, the consultation appointment, the post-op check-up.
